INTRODUCTION

Welcome to the UKTN privacy notice. This document explains how Tech City News Limited (referred to as 'UKTN', 'we', 'us', or 'our') collects, uses, and protects your personal data when you visit our website. We take your privacy seriously and are committed to ensuring that your information is handled in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This notice applies to all visitors, subscribers, and users of our online services.

We have structured this policy in a layered format so you can easily navigate to the sections that matter most to you. Key areas include: important information about who we are, the types of data we collect, how we gather and use that data, disclosures to third parties, international transfers, data security, retention periods, and your legal rights. If you have any questions, please contact our Data Protection Officer (DPO) using the details provided below.

1. IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this privacy notice

This privacy notice aims to give you full transparency on how UKTN processes your personal data when you interact with our website. This includes any data you provide when signing up for our newsletter, purchasing a product or service, entering a competition, or giving feedback. It is important that you read this notice alongside any other specific privacy notices we may provide on particular occasions (for example, when you apply for a job or attend an event). This notice supplements those and does not override them.

Controller

UKTN is the data controller responsible for your personal data. We have appointed a Data Protection Officer (DPO) to oversee compliance with this notice. Our DPO is Marco Callegari, and you can reach them via email at mydata@wearemvi.com, by post at 124 City Road, London, England, EC1V 2NX, or by phone at 0208 150 8286. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection supervisory authority, at www.ico.org.uk. We encourage you to contact us first so we can address your concerns.

Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 4 February 2024. We may update this notice from time to time, and we will notify you of any material changes. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

Third-party links

Our website may contain links to third-party websites, plug-ins, and applications. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party sites and are not responsible for their privacy practices. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. THE DATA WE COLLECT ABOUT YOU

Personal data means any information that can identify you as an individual. It does not include anonymous data where the identity has been removed. We may collect, use, store, and transfer various types of personal data, which we have grouped as follows:

• Identity Data: first name, maiden name, last name, username, marital status, title, date of birth, and gender.
• Contact Data: billing address, delivery address, email address, and telephone numbers.
• Financial Data: bank account and payment card details.
• Transaction Data: details about payments to and from you and other details of products and services you have purchased.
• Technical Data: internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use.
• Profile Data: your username and password, purchases or orders, your interests, preferences, feedback, and survey responses.
• Usage Data: information about how you use our website, products, and services.
• Marketing and Communications Data: your preferences in receiving marketing from us and our third parties, and your communication preferences.

We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law because it does not directly or indirectly reveal your identity. For example, we may aggregate Usage Data to calculate the percentage of users accessing a specific website feature. If we combine or connect Aggregated Data with your personal data so that it can identify you, we treat the combined data as personal data. We do not collect any Special Categories of Personal Data (e.g., race, ethnicity, religion, health) or information about criminal convictions.

If you fail to provide personal data

Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract (for example, to provide you with goods or services). In such cases, we may have to cancel your product or service, and we will notify you at that time.

3. HOW IS YOUR PERSONAL DATA COLLECTED?

We use different methods to collect data from and about you:

• Direct interactions: You may give us your Identity, Contact, and Financial Data by filling in forms or by communicating with us by post, phone, email, or otherwise. This includes when you apply for our products or services, create an account on our website, subscribe to our service or publications, request marketing to be sent to you, enter a competition, promotion, or survey, or give us feedback.
• Automated technologies or interactions: As you interact with our website, we automatically collect Technical Data about your equipment, browsing actions, and patterns. We use cookies, server logs, and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.
• Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources. For example, Technical Data from analytics providers such as Google (based outside the EU) and advertising networks such as Google DoubleClick for Publishers (DFP).

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data, except in relation to sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Below is a table describing how we plan to use your personal data and which legal bases we rely on. If you need details about the specific legal ground we are relying on where more than one ground has been set out, please contact us.

Marketing

We strive to give you choices regarding certain personal data uses, especially around marketing and advertising. You can view and make certain decisions about your personal data use by logging into the members area of our website. We may use your Identity, Contact, Technical, Usage, and Profile Data to form a view on what we think you may want or need. This helps us decide which products, services, and offers may be relevant to you (this is called marketing). You will receive marketing communications from us if you have requested information, purchased goods or services, or provided your details when entering a competition or registering for a promotion, and you have not opted out.

Third-party marketing

We will get your express opt-in consent before we share your personal data with any company outside of UKTN for marketing purposes. You can opt out of marketing messages at any time by logging into your account and adjusting preferences, following opt-out links in any marketing message, or contacting us directly. Opting out of marketing does not affect personal data provided for transactional purposes (e.g., product purchase, warranty registration).

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of our website may become inaccessible or not function properly. More information about our cookie use is available in our dedicated cookie policy.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason compatible with the original purpose. If you wish to understand how new processing is compatible, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis. We may process your personal data without your knowledge or consent where required or permitted by law.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may share your personal data with the parties set out below for the purposes described in Section 4. These include internal third parties (other companies within our group, acting as joint controllers or processors, based in the UK or EU providing IT and system administration services), external third parties (service providers acting as processors, professional advisers such as lawyers, bankers, and auditors, and regulators such as HM Revenue & Customs), and third parties to whom we may sell, transfer, or merge parts of our business or assets. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. They are not allowed to use your data for their own purposes and must process it only for specified purposes under our instructions.

6. INTERNATIONAL TRANSFERS

We do not transfer your personal data outside the European Economic Area (EEA). If we ever need to do so, we will ensure that the country has an adequate level of protection as determined by the European Commission, or we will use specific contracts approved by the European Commission. Where we use providers based in the US, we will transfer data only if they are part of the Privacy Shield framework that provides similar protection to personal data shared between Europe and the US. Please contact us if you want further information on the specific mechanism used.

7. DATA SECURITY

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to employees, agents, contractors, and other third parties who have a business need to know. They will only process your data on our instructions and are subject to a duty of confidentiality. We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator if we are legally required to do so.

8. DATA RETENTION

By law, we must keep basic information about our customers (including Contact, Identity, Financial, and Transaction Data) for six years after they cease being customers for tax purposes. In some circumstances, you can ask us to delete your data (see 'Request erasure' below). We may also anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, and we may use this information indefinitely without further notice.

9. YOUR LEGAL RIGHTS

Under data protection law, you have the following rights in relation to your personal data:

• Request access: You can obtain a copy of your personal data and check that we are lawfully processing it.
• Request correction: You can have any incomplete or inaccurate data corrected.
• Request erasure: You can ask us to delete or remove personal data where there is no good reason for continuing to process it. Note that we may not always be able to comply for specific legal reasons.
• Object to processing: You can object where we rely on legitimate interests, or for direct marketing purposes.
• Request restriction of processing: You can ask us to suspend processing in certain scenarios, such as when accuracy is contested or processing is unlawful but you do not want erasure.
• Request transfer: You can request that your personal data be transferred to you or a third party in a structured, machine-readable format. This applies only to automated information you initially consented to or that we used to perform a contract.
• Withdraw consent: You can withdraw consent at any time where we are relying on it to process your data. This will not affect the lawfulness of processing carried out before withdrawal.

If you wish to exercise any of these rights, please contact us. You will not have to pay a fee unless your request is unfounded, repetitive, or excessive. We may need to ask for specific information to confirm your identity to ensure your rights are not exercised by someone unauthorized. We try to respond to all legitimate requests within one month, but it may take longer if the request is complex or you have made multiple requests. In such cases, we will notify you and keep you updated.

Glossary

Lawful Basis: The legal grounds that allow us to process your personal data. These include 'Legitimate Interest' (our business interest in conducting and managing our business to provide you with the best service while considering your rights), 'Performance of Contract' (processing necessary for a contract with you), and 'Comply with a legal or regulatory obligation'.

Third Parties: Internal third parties include other companies in our group providing IT and system administration services. External third parties include service providers (processors), professional advisers (lawyers, bankers, auditors, insurers), and regulators (HMRC). All are required to respect data security.

Your Legal Rights are detailed above. We are committed to upholding these rights and ensuring your personal data is treated with the highest level of care. For any questions or to exercise your rights, please contact our DPO.

Source: UKTN News